WEDDING DAY COORDINATION
Our solution for couples who have already planned it all, and want to fully enjoy their special day
Keep the stress away with our expert pair of hands taking care of every detail from the morning to the last dance
A professional wedding planner will support you on your wedding day looking after all vendors, keeping an eye on timing, listening to guests’ requests, solving unexpected issues and handling all the small details that need attention.
You’ll just have to walk down the aisle and relish your fabulous day.
Our wedding day coordination service includes
PRESENCE OF FLOÉ WEDDING COORDINATORS
Depending on the wedding size and logistics we can provide from one to multiple event coordinators to assist you the entire day and ensure that everything unfolds according to plans.
This includes:
- Brief, oversight, and coordination of vendors
- Management of timeline and transitions
- Assistance to bride and groom, ceremony cueing and entrance
- Reference person and direction of guest
WALKTHROUGH VIDEO CALL
An online meeting to check all documents, revise the confirmed services, finalize the timeline, and make sure we know every aspect of your day so that all the details are executed just like you planned.
How far in advance should we book your coordination service?
You can book our coordination service any time after your date and venue are confirmed.
We recommend reaching out early, but the minimum notice we accept is 3 weeks before the wedding day.
How many coordinators will be there on the day?
We define the coordinators required according to the scope of each event.
Unless your wedding is very small and has a simple flow, we normally suggest hiring two coordinators so that we can better follow every part of your day, including the preparation for what comes next.
If your event involves multiple venues or has complex logistics, we may recommend a third coordinator to manage different locations simultaneously and oversee setup activities
What exactly do your coordinators do during the wedding?
We take care of every detail behind the scenes, so you don’t have to.
This includes:
– Briefing all vendors upon arrival
– Setting up signage, stationery, favors, and final touches
– Cueing the ceremony, coordinating entrances and transitions
– Managing musicians, speeches, cake cutting, first dance
– Ensuring all spaces are prepared before guests arrive
– Keeping the timeline on track
In short: we make sure the entire day flows seamlessly, just as you planned it.
Will we have a meeting before the wedding?
Yes. We schedule a video call two weeks before the wedding to review all the details together.
If you’d prefer to meet in person and visit the venue, we can also arrange a site inspection, quoted separately based on availability.
Can you help us build the timeline if we haven’t done it yet?
Yes. Once the service is confirmed, we’ll send you a timeline template that you can fill in and customize. During our final call, we’ll go over it together to align everything and flag any potential issues, so you feel fully prepared.
What do you need from us before the big day?
We’ll ask you to provide all final details three weeks before the wedding, including:
– Vendor contacts and confirmed orders
– Final guest count and any dietary restrictions
– Music choices and special moments
– The final timeline of the day
Do you get in touch with the vendors ahead of time?
While the entire planning is on you, we introduce ourselves to the main vendors a few days before the wedding to ensure they’re aligned with the information you’ve provided.
This helps avoid misunderstandings and ensures everyone is on the same page on the day of the event.
