Wedding Day Coordination
Get down the aisle and relish your fabulous day
The solution for couples that have done it all! You loved every aspect of planning your own wedding and now you deserve to enjoy the big day with no worry. Looking after all suppliers, keeping an eye on logistics and timing, listening to the requests your guests may have is not the best way to relish your fabulous day.
Our wedding day coordination service, is studied to support you coordinating all the suppliers and professional involved, assisting guests, solving unexpected events and handling all the small details that need attention. We’ll be in touch with you when close to the date, so that you can inform us about all the details and explain the flow of the event. On the wedding day we will arrive early enough to meet the suppliers as they arrive and we will remain until the last dance.
You will be free to relax and focus on things that really matter.
Full Wedding Planning
An all inclusive service tailored on your needs
An all inclusive service for couples who desire a completely stress-free planning. Our full wedding planning solution provide all guidance, expertise and knowledge you’ll need. We’ll take care of every aspect from the first call to the last dance with personal attention and enthusiasm throughout. We’ll do our best to turn your vision into everything you dreamed of and to deliver innovative ideas to create a magical experience to you and your guests.
It is impossible to create an exhaustive list of all the details we will manage as we basically do whatever it takes to make your wedding everything you want it to be. We will look after everything that happens out here in Tuscany with unlimited e-mail, phone and skype calls, meetings and site inspections. We will keep you always up-to-date providing a timetable of key dates and actions required and revising the budget step by step in order to avoid any surprise.
Events around the wedding won’t be a concern as we can include to your personalized full wedding planning service a welcome aperitif, pizza party, brunch, pool party, rehearsal dinner… or every kind of event you may have in mind.
Our full wedding planning is tailored to your needs combining venue and supplier selection, styling and design, creative ideas, administration and full on-the-day-coordination. Our goal is to make everything easier so that you can enjoy not only the wedding itself but also all the preparations, sure that every aspect will be fulfilled.
An overview of the main services we can manage for you.
Imagine something, we’ll make it real
Partial Wedding Planning
Our “choose your level of support” bespoke service
If you already have some aspects of your wedding day covered but feel that a little expert guidance would be helpful, our partial planning option will provide you the flexibility you require. This à la carte service is the right solution if you are short on time, if you feel complicated to deal with local suppliers, or if you simply need an extra pair of hands to make sure that things go smoothly.
Totally flexible, this solution give you the opportunity to select which aspects you need the most help with giving you peace of mind and the opportunity to enjoy the waiting.
During an initial consulting we can discuss what areas you want us to take care of, then we can present a plan to cover your requirements. When you’re comfortable with our proposal, we can take on those tasks for you and get you to the big day.
The first step in organizing your wedding is the hunt for a venue. It’s key in being able to set a date and consequently find various suppliers. Based upon your requests, we will select and propose the most appropriate venues both for their physical beauty and location. For each venue we will provide you with an information pack in which you’ll find many photos and understand more about the location, main features and costs.
We will arrange an itinerary and accompany you around Tuscany to visit the shortlist of choosen venues in person. Once you’ve decided on ‘the one’, we are still on hand to check contracts, clarify the legalities and negotiate any details with your chosen venue.
Tuscany is well-known for it’s great food and excellent wine. These elements are fundamental as they represent a sensational experience that your guests will not forget.
To assure the highest possible standard, we work with a number of catering companies which are renowned in the wedding sector. They offer high quality food, professional teams of staff, punctuality and great service. They also offer a wide selection of tablewear, accessories and chairs which contribute in creating a perfectly stylish environment. We will be more than happy to accompany you to the tasting day….one of the best experiences during the planning period.
HAIRSTYLE & MAKEUP
The hairdressers and make-up artists with whom we work are experienced professionals in both the wedding and fashion sector. Able to create different styles based upon the taste and ideas of the bride and if need be take care of bridesmaids and guests. A trial prior to the wedding is fundamental, firstly to try different styles and decide which suits you best, secondly it is an opportunity for the stylist to understand your skin and hair type in order to obtain the best possible result on the day. On the day of the wedding, both hair stylist and makeup artist will come to you so you can sit back and enjoy the preparations.
We believe that details make the difference. Booklets, menus, table plans, name place cards…there are many accessories that make your tables more precious. We can take care of printing and study a layout which will coincide with the style you choose for your wedding day. We can create a small logo with your initials to personalise all materials. Moreover, we will collaborate with the calligraphy writer who will handwrite each piece, creating something unique and precious for your special day.
CEREMONY & PAPERWORK
We are specialized in legally binding wedding and symbolic ceremonies. We can also organize religious ceremonies in one of the many catholic churches here in Tuscany, but also Jewish, protestant or many other religious ceremonies. Based upon which type of ceremony you wish to have, we will find the adapt location, the person to carry out the service and deal with all the necessary documentation.
Couples who wish to marry with legal validity in Italy indeed, are required to prepare various documents. These change depending on Nationality or residency of the couple. We’ll help you during this process, indication which paperwork is necessary in each case and we’ll give you a calendar with key dates that must be respected in order to complete things. We’ll take care of the necessary procedures in Italy and deal with the authorities involved.
We will also deal with all the decorative side of things and the coordination of the people who will be there working to make your day extra special so that the most emotional part of your big day runs smoothly.
FLOWERS & DECORATION
Flowers and decorations are the most romantic details, but also the most difficult to decide on. There isn’t a catalogue in which one can choose a project as everyone is created from scratch based upon your taste and requests. The final result is made up of small details, shades, essences… During one of your visits we’ll accompany you to florist showroom, so that you can see firsthand the objects available. We will work closely with your chosen florist in order to carry out your wishes.
MUSIC & ENTERTAINMENT
If food and wine are fundamental, entertainment is most definitely just as important. Music and entertainment are key in making your wedding day unforgettable. We have unlimited imagination, from a classical string quartet to a gospel choir or an opera singer, jazz band, pop, rock…even mariachi! This is just a start, we can surprise your guests with caricaturists, live painting, fire-eaters, dancers or street performers, themed entertainment groups and many more ideas. We can organize photobooths or to finish the event perfectly…fireworks. Not to mention, the little ones for whom we can organize a party within the party.
Would you like to donate a small gift to your guests? We have many ideas and collaborate with numerous suppliers who can prepare gastronomic gifts, precious objects, souvenirs and much more. All of these things can be personalised and packaged preciously. On the big day we can set up a themed corner to present these gifts in a special way.
PHOTOGRAPHER & VIDEOGRAPHER
Photographs and videos will be the visual evidence and memories of your wedding, which will remain and help you to remember and talk about your big day. A professional photographer is therefore fundamental but also choosing someone whose style is something close to your taste and ideas therefore able to represent you is very important too. For this reason we will provide you with a selection of professionals with different styles and prices, so that you can thoroughly understand which is most adapt to you.
The professionals we work with, speak English fluently however are based in Tuscany and know the locations very well. Many of them have won awards in the best international contests such as; SPWP, WPPI, WPJA, ANFM.
STYLING & DESIGN
Flowers, decorations, mise en place, stationery, lights…there are many small details in creating a breath taking atmosphere. It is important that all elements are well coordinated in order to stand out. Often the style of your dreams is a vague idea and can be hard to explain to those around you or imagine how different elements can work together. We will help you to put together the pieces with moodboards which we put together for you and briefings together with yourself and various suppliers. This way you can foresee the final result and everything will be exactly how you wanted.
Logistics when planning an event should never be underestimated. Everybody needs to arrive punctually and if the location doesn’t offer accommodation then you’ll probably want to organise a transfer service. We’ll take care of it, coordinating all transfers for the event. If necessary we can also organize transfers to and from the airport. We also have various suppliers who specialize in vintage and luxurious cars or traditional Italian Vespas so you can make your arrival extra special.
TIPS & ACCOMMODATION
We know your guests will need tips on where to stay, restaurants and bars, transport and things to do or see while they are here. Not to mention helpful emergency service numbers, baby-sitting services, tailors or beauty salons. We wouldn’t want this to become a stressful job for you therefore we’ll provide you with all this information so you can share it with your guests. We will also be happy to advise and support your guests for group bookings even though we are not a travel agency.